Terms of Service

1. Agreement to Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you ("Client," "Customer," or "you") and Sandeep Arneja LLC, doing business as "Westchester County LLC Publication" ("Company," "we," "us," or "our"). By engaging our services, submitting payment, or providing information to us, you acknowledge that you have read, understood, and agree to be bound by these Terms in their entirety.

2. Service Description

The Company provides newspaper publication and state filing services for New York LLCs formed in Westchester County. Our services include:

• Coordinating newspaper publication in Westchester County Clerk-designated publications
• Collecting affidavits of publication from newspapers
• Filing Form 1708-f and related documents with the New York Department of State
• Providing copies of filed documents and certificates issued by third parties

Our Standard Practice: We make reasonable commercial efforts to perform administrative publication and filing steps intended to satisfy the procedural requirements described in NY BCL § 206, based on the information provided by the customer. This includes: (1) verifying County Clerk-designated newspapers before publication, (2) preparing notices per state requirements, (3) collecting proper affidavits, and (4) filing Form 1708-f with the Department of State.

Service Completion: Our obligation is limited to making commercially reasonable efforts to complete the services. We maintain discretion in selecting newspapers, preparing notices, and determining filing procedures based on our understanding of current requirements. We do not guarantee any specific timeline, outcome, or result, as these depend on third parties over whom we have no control.

3. Customer-Directed Services

All services provided by the Company are performed solely at the direction and request of the customer. By requesting any filing or administrative service, the customer represents that they are legally permitted to make such a request and accepts full responsibility for the consequences of that decision.

The Company does not independently evaluate whether any filing or administrative action is legally advisable or appropriate for the customer's specific circumstances. The Company's role is limited to executing filings and administrative actions as requested by the customer.

4. Client Authorization and Representations

By engaging our services, you hereby authorize, represent, and warrant that:

• You are the duly authorized representative of the LLC and have full legal authority to engage our services
• You grant us express permission to act as your agent for all publication and filing activities
• You authorize us to act as an Authorized Person for the limited purpose of preparing, signing, and submitting documents required to complete your LLC's publication filing with the New York Department of State. This authorization does not make us your attorney or legal representative
• You authorize us to make payments to newspapers, government agencies, and service providers using your funds
• You authorize electronic communications and accept electronic signatures and documents as binding
• All information provided to us is true, accurate, complete, and current
• You authorize us to submit documents, forms, and payments to third parties on your behalf
• You authorize us to communicate with newspapers, government agencies, and other parties as necessary
• You have the legal right to authorize publication of your LLC's information
• Your LLC is validly formed and in good standing under New York law
• You will promptly notify us of any changes to the information provided
• You authorize us to make reasonable formatting, clerical, and administrative adjustments necessary to complete filings based on your provided information
• You accept responsibility for verifying your identity and authority to act for the LLC
• You authorize us to retain copies of all documents for our records

5. Payment Terms

Payment of $385 is due in full upon service engagement via Stripe secure checkout. This fee covers the complete publication process as described on our website. There are no additional fees, hidden charges, or recurring payments. Refunds, if any, are limited to the service fee actually paid and do not include third-party costs already incurred.

Cost Increases: You acknowledge that third-party costs (newspaper rates, state fees, etc.) may change without notice. If costs increase after service engagement, you authorize us to charge your payment method for additional amounts or may require additional payment before proceeding. We reserve the right to suspend services until additional costs are paid.

6. Publication Content and Accuracy

We will prepare publication content based on information you provide. You acknowledge and agree that:

• We are not responsible for errors in published content if based on incorrect information you provided
• Newspapers may make formatting changes, abbreviations, or corrections to meet their publication standards
• We are not liable for typographical errors, formatting changes, or omissions made by newspapers
• Published content may differ slightly from draft versions due to newspaper requirements
• You authorize us to make reasonable interpretations and standard formatting adjustments
• We are not responsible for republication costs if errors result from information you provided

7. Client Cooperation and Response Requirements

Your cooperation is essential for service completion. You agree to respond promptly to requests for information, provide accurate and complete information, review and approve publication content when requested within 48 hours, maintain current contact information and check email regularly, and notify us immediately of any errors or concerns.

Failure to Cooperate: If you fail to respond to our communications within 10 business days, we may suspend services without refund. If your lack of cooperation prevents service completion within reasonable timeframes, we are not liable for any resulting compliance issues or deadline failures.

8. Service Completion and Timeline

Service Completion: Our services are considered complete when we have (1) coordinated newspaper publication, (2) obtained affidavits of publication, (3) filed required documents with New York State, and (4) provided you with copies of filed documents. Completion does not guarantee acceptance by third parties or compliance with all legal requirements. You remain solely responsible for ensuring compliance with New York's LLC publication requirement and all deadlines, including the120-day statutory period.

Timelines: While we strive to complete services within 6–8 weeks, we do not guarantee any specific timeline. Service completion depends on third parties (newspapers, government agencies) over whom we have no control. We are not liable for delays or deadline failures, including the 120-day LLC compliance deadline.

9. Communication and Official Notice

You agree that electronic communication (email, online portals) constitutes official notice and communication between parties. You are responsible for maintaining current email addresses and checking email regularly. All official communications, including legal notices, may be sent via email to the address you provided. Communications are deemed received 24 hours after sending, regardless of whether you actually receive or read them.

10. Identity Verification and Fraud Protection

You acknowledge that we may, but are not required to, verify your identity or authority to act for the LLC. We are not liable for processing fraudulent orders or unauthorized requests. We reserve the right to refuse service, cancel orders, or request additional verification if we suspect fraud or unauthorized activity. No refunds will be provided for cancelled orders due to suspected fraud.

11. Newspaper Selection and Publication Standards

Our Standard Practice: We make reasonable efforts to select newspapers officially designated by the Westchester County Clerk per NY BCL § 206. We verify current designations before publication when reasonably possible. However:

• Final determination of newspaper acceptability rests with New York State authorities
• Newspaper designation status, publication standards, rates, and availability may change without notice
• We are not liable if a newspaper ceases publication, changes ownership, or loses approval status after we begin services
• We maintain discretion to substitute newspapers if selected publications become unavailable
• We are not responsible for newspaper publication delays, errors, or failures beyond our reasonable control

12. State Filing and Government Agency Interactions

Regarding state filings and government interactions:

• We will submit forms and documents as we understand current requirements
• Government agencies may reject, request modifications, or require additional documentation
• We are not liable for government processing delays, rejections, or changing requirements
• Additional fees may apply if agencies require resubmission or additional documentation
• Government acceptance of filings does not guarantee complete legal compliance

13. Document Retention and Privacy

We will retain copies of documents and records related to your service for our business purposes. You authorize this retention and understand that we may need to provide documents to newspapers, government agencies, or legal authorities.

14. Regulatory and Legal Changes

You acknowledge that New York State laws, regulations, and requirements may change. We are not responsible for compliance with new requirements that arise after service engagement. If legal changes affect our ability to complete services, we may modify our approach without liability for the changes.

15. Data Security

While we implement reasonable security measures, you acknowledge that no data transmission or storage is 100% secure. We are not liable for data breaches, unauthorized access, or information disclosure beyond our reasonable control. You assume risks associated with electronic transmission of sensitive business information.

16. No Legal or Tax Advice

The Company is not a law firm, accounting firm, or tax advisory service. We do not provide legal, tax, or financial advice. Any information provided on our website or through communications is for general informational purposes only and should not be relied upon as professional advice. Customers are responsible for consulting their own legal or tax advisors regarding business decisions. Our services are administrative in nature.

17. Business Relationship Disclaimer

Our relationship is strictly that of independent service provider and client. We are not partners, joint venturers, or co-owners of your business; not employees, directors, or officers of your LLC; not fiduciaries with ongoing duties beyond service completion; not responsible for your ongoing legal compliance after service completion; and not your attorneys, accountants, or business advisors.

18. Geographic and Jurisdictional Limitations

Our services are limited to New York State LLC publication requirements for Westchester County. We do not provide services for other states, other counties, foreign jurisdictions, or entity types other than domestic New York LLCs formed in Westchester County.

19. DISCLAIMER OF WARRANTIES

Our services are provided "as is" and "as available" without warranties of any kind, either express or implied. To the fullest extent permitted by law, we disclaim all warranties, including but not limited to: warranties of merchantability, fitness for a particular purpose, and non-infringement; warranties regarding the accuracy, reliability, or completeness of our services; warranties that our services will be uninterrupted, timely, or error-free; warranties regarding compliance with legal requirements or deadlines; and warranties that third parties (including newspapers and government agencies) will perform as expected.

20. LIMITATION OF LIABILITY

To the fullest extent permitted by law, the Company shall not be liable for any damages whatsoever, including but not limited to: direct, indirect, incidental, special, consequential, or punitive damages; loss of profits, revenue, data, or business opportunities; business interruption or loss of business; legal fees, fines, penalties, or sanctions; loss of LLC good standing or suspension of business privileges; damages arising from third-party actions or omissions; damages arising from delays, errors, or failures in publication or filing; and damages arising from changes in law or regulatory requirements.

In no event shall our total liability exceed the amount paid by you for the specific service giving rise to the claim. This limitation applies regardless of the theory of liability, whether based on warranty, contract, tort, negligence, strict liability, or otherwise.

21. INDEMNIFICATION

You agree to indemnify, defend, and hold harmless the Company, its officers, directors, employees, agents, and contractors from and against all claims, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising from or relating to: your use of our services or breach of these Terms; any inaccurate or incomplete information provided by you; your violation of any law, regulation, or third-party right; any action taken by us based on your authorization or instructions; any claim that your LLC information should not have been published; and any dispute between you and third parties.

22. Third-Party Dependencies

Our services rely on third parties including newspapers, government agencies, and service providers. We are not responsible for the actions, omissions, delays, errors, or failures of any third party. We make no representations regarding third-party performance and disclaim all liability for third-party conduct.

23. Force Majeure

We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, labor disputes, government actions, technical failures, or third-party service interruptions.

24. Statute of Limitations

To the maximum extent permitted by law, any claim against the Company must be brought within one (1) year after the cause of action arises, regardless of when you discover or should have discovered the issue. This shortened limitations period applies to all claims, including breach of contract, negligence, and any other legal theory.

25. DISPUTE RESOLUTION

Any dispute arising from or relating to these Terms or our services shall be resolved exclusively through binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules. The arbitration shall take place in New York County, New York, and shall be conducted by a single arbitrator. You waive any right to a jury trial and agree that all disputes must be resolved on an individual basis. Class action lawsuits and class-wide arbitrations are prohibited.

26. Governing Law

These Terms are governed by and construed in accordance with the laws of the State of New York, without regard to conflict of law principles. Any legal action must be brought in the state or federal courts located in New York County, New York.

27. Service Provider

Westchester County LLC Publication is a service operated by Sandeep Arneja LLC. Orders are processed by Sandeep Arneja LLC, and you may receive communications from Sandeep Arneja LLC regarding your order.

28. Modifications

We reserve the right to modify these Terms at any time without notice. Continued use of our services after modifications constitutes acceptance of the revised Terms. It is your responsibility to review these Terms periodically.

29. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions shall remain in full force and effect. The unenforceable provision shall be replaced with an enforceable provision that most closely reflects our intent.

30. Entire Agreement

These Terms constitute the entire agreement between you and the Company regarding our services and supersede all prior agreements, communications, and understandings, whether written or oral.

31. Contact Information

For questions regarding these Terms, please contact us at:

Sandeep Arneja LLC
d/b/a Westchester County LLC Publication
Email: jasmine@westchestercountyllcpublication.com
Phone: (631) 681-5298
Address: 21 Hunter Dr, Central Islip, NY 11722