What Is a NY LLC Filing Receipt? (Guide for LLC Owners)
A NY LLC Filing Receipt is the official document the New York Department of State sends back after accepting and processing your Articles of Organization. It confirms that your LLC legally exists, shows your filing date, county, DOS ID number, and entity details. You need it to start the LLC publication process, open a bank account, and prove your LLC was properly formed.
If you just received an order confirmation from us and are wondering what a "Filing Receipt" is and where to find yours — here is exactly what it looks like:
NEW YORK STATE DEPARTMENT OF STATE
DIVISION OF CORPORATIONS, STATE RECORDS AND UNIFORM COMMERCIAL CODE
FILING RECEIPT
| ENTITY NAME : | SAMPLE VENTURES LLC |
| DOCUMENT TYPE : | ARTICLES OF ORGANIZATION |
| ENTITY TYPE : | DOMESTIC LIMITED LIABILITY COMPANY |
| DOS ID : | 7654321 |
| FILE DATE : | 01/15/2026 |
| FILE NUMBER : | 260115000123 |
| TRANSACTION NUMBER : | 20260115000123-4567890 |
| EXISTENCE DATE : | 01/15/2026 |
| DURATION/DISSOLUTION : | PERPETUAL |
| COUNTY : | ALBANY |
| SERVICE OF PROCESS ADDRESS : | JANE DOE 123 MAIN STREET ALBANY, NY, 12207, USA |
| ELECTRONIC SERVICE OF PROCESS | |
| EMAIL ADDRESS : | JANE.DOE@EMAIL.COM |
| FILER : | JANE DOE 123 MAIN STREET ALBANY, NY, 12207, USA |
You may verify this document online at : http://ecorp.dos.ny.gov
AUTHENTICATION NUMBER : 100012345678
| TOTAL FEES: | $200.00 | TOTAL PAYMENTS RECEIVED: | $200.00 |
| FILING FEE: | $200.00 | CASH: | $0.00 |
| CERTIFICATE OF STATUS: | $0.00 | CHECK/MONEY ORDER: | $0.00 |
| CERTIFIED COPY: | $0.00 | CREDIT CARD: | $200.00 |
| COPY REQUEST: | $0.00 | DRAWDOWN ACCOUNT: | $0.00 |
| EXPEDITED HANDLING: | $0.00 | REFUND DUE: | $0.00 |
Sample Only — Not a Real Document
This is a recreation for educational purposes. Your actual Filing Receipt will come directly from the NY Department of State after your Articles of Organization are filed and accepted.
What Is a NY LLC Filing Receipt?
When you file Articles of Organization with the New York Department of State to create your LLC, the state reviews and processes your filing. Once approved, the DOS issues a Filing Receipt — a one-page document that serves as official confirmation that your LLC has been formed.
This is a state-issued document. You do not create it yourself. The Department of State generates it after accepting your Articles of Organization, and it contains your LLC's key details plus state-assigned identifiers like a DOS ID number and authentication number.
Think of it this way: your Articles of Organization are the application you submit. The Filing Receipt is the state's confirmation that your application was accepted.
Filing Receipt Key Facts
- Issued by: New York Department of State, Division of Corporations
- When: After your Articles of Organization are accepted
- Format: One-page document with LLC details, DOS ID, filing date, and fees
- Cost: No additional cost — included with your $200 Articles of Organization filing fee
- Purpose: Official proof that your LLC was formed in New York
What Information Is on the Filing Receipt?
Every Filing Receipt contains the same set of fields. Here is what each one means and why it matters for the publication requirement:
| Field | What It Shows | Why It Matters |
|---|---|---|
| Entity Name | Your LLC's official name as registered with NY State | Must match exactly on all publication notices and filings |
| Document Type | "Articles of Organization" | Confirms what type of filing was processed |
| Entity Type | "Domestic Limited Liability Company" | Confirms your business structure |
| DOS ID | Unique identifier assigned by the Department of State | Used to look up your LLC in the DOS entity database |
| File Date | The date your Articles were officially accepted | Your LLC's formation date — the 120-day publication deadline starts here |
| County | The county listed in your Articles of Organization | Determines which newspapers you publish in and which county clerk designates them |
| Service of Process Address | Address where legal documents can be served | Required in your publication notice |
| Authentication Number | Unique code to verify the document is genuine | Anyone can verify your receipt at ecorp.dos.ny.gov |
| Total Fees / Payments | Fee breakdown and payment method | Standard LLC filing fee is $200 |
The File Date Is Critical
Your File Date is the most important field for publication purposes. Under NY LLC Law Section 206, you have 120 days from this date to complete the publication requirement. If you miss the deadline, your LLC's authority to do business in New York is suspended.
Filing Receipt vs. Articles of Organization
This is the most common point of confusion for new LLC owners, and it matters because when we ask you for your "Filing Receipt," we need a specific document.
Articles of Organization is the document you submit (or your formation service submits on your behalf) to the NY Department of State to create your LLC. It contains your LLC's name, county, and service of process address, and is submitted with a $200 filing fee.
The Filing Receipt is the document the state sends back after accepting your Articles. It is state-issued, contains all the details from your Articles plus additional state-assigned identifiers (DOS ID, authentication number, filing date), and serves as official proof that your LLC was successfully formed.
| Articles of Organization | Filing Receipt | |
|---|---|---|
| Who creates it | You (or your formation service) | NY Department of State |
| When issued | Before filing — it is the application | After filing is accepted — it is the confirmation |
| Contains DOS ID | No | Yes |
| Contains authentication number | No | Yes |
| Confirms filing date | No | Yes |
| Shows fee breakdown | No | Yes |
| Proof of formation | No — it is the application | Yes — confirms acceptance |
Quick Test
Not sure which document you have? Look for a DOS ID number and an authentication number. If you see both, you have the Filing Receipt. If the document looks like a form you filled out with your LLC details but has no state-assigned numbers, you likely have the Articles of Organization.
How to Get Your Filing Receipt
You receive your Filing Receipt automatically after the NY Department of State processes your Articles of Organization. How it arrives depends on how you filed:
- Filed online at dos.ny.gov: Your Filing Receipt is typically available for download within 1-7 business days. You receive an email notification when it is ready.
- Filed by mail: The DOS mails your Filing Receipt back to the filer's address. Standard processing takes approximately 2-4 weeks.
- Filed through a formation service (LegalZoom, ZenBusiness, Northwest, Incfile, etc.): The service receives the receipt and typically provides it to you through their platform or by email. Check your dashboard, downloads section, or inbox.
- Filed in person at One Commerce Plaza in Albany: You can receive the receipt the same day with expedited handling (additional fees apply).
Check Your Formation Service Dashboard
If you used a formation service like LegalZoom, ZenBusiness, or Northwest Registered Agent, your Filing Receipt is usually available in your online dashboard under "Documents" or "Filed Documents." If you cannot find it, contact the service directly — they should be able to resend it.
What If You Used a Registered Agent Service?
Many formation services automatically set up a registered agent when forming your LLC. Your Filing Receipt may have been sent to the registered agent's address. Log into your registered agent's portal to check for documents, or contact them to request a copy.
Why We Need Your Filing Receipt
When you place an order with us for Westchester County LLC publication, we ask you to send your Filing Receipt as the first step. Here is why.
Publication errors are expensive. If the entity name, filing date, or county in your newspaper ads does not match what the state has on record, the Certificate of Publication can be rejected. That means republishing from scratch — more time, more money, and potentially a missed 120-day deadline.
We use your Filing Receipt to verify three critical details before placing any ads:
| Detail | Why It Must Match |
|---|---|
| Entity name | Must appear exactly the same in newspaper ads as it does on state records — including "LLC" vs. "L.L.C.", capitalization, and spacing |
| Filing date | Confirms your 120-day deadline and appears on the Certificate of Publication |
| County | Must be Westchester County — determines which designated newspapers publish your notice |
We also cross-reference your Filing Receipt against the DOS entity database to make sure everything is consistent. This verification step is why we maintain a 100% acceptance rate on Certificate of Publication filings — we catch discrepancies before they become problems.
What to Send Us
Simply reply to your order confirmation email with a copy of your Filing Receipt attached. A PDF, photo, or screenshot all work — as long as the entity name, filing date, and county are legible. Once we have it, we handle everything from there.
What If You Lost Your Filing Receipt?
The NY Department of State does not issue duplicate Filing Receipts. However, you have several options:
- Check your email — If you filed online, search for the original notification email from the Department of State. The receipt may still be downloadable from the DOS online filing system.
- Check your formation service — If you used LegalZoom, ZenBusiness, Northwest, or another service, log into their platform and check your documents. Most services store the receipt indefinitely.
- Request a Certified Copy — You can request a certified copy of your Articles of Organization from the DOS for $5. While this is not the same as the Filing Receipt, it contains the information we need.
- Request a Certificate of Status — For $25, the DOS issues a certificate confirming your LLC is in good standing.
- Search the DOS entity database — Visit ecorp.dos.ny.gov to look up your LLC. The database shows your entity name, DOS ID, filing date, county, and current status.
For the publication requirement, a certified copy of your Articles of Organization typically works as a substitute if you have lost your Filing Receipt.
Cannot Find It? We Can Help
If you cannot locate your Filing Receipt, let us know. We can look up your LLC in the DOS entity database to verify your formation details and get the publication process started. Contact us with your LLC name and we will take it from there.
We Handle Everything After You Send Your Receipt
We are Westchester County's dedicated LLC publication service. Once you send us your Filing Receipt, we take care of every step — getting your newspaper designation from the Westchester County Clerk, placing your notice in both designated newspapers, monitoring the six-week publication run, collecting affidavits from both papers, preparing your Certificate of Publication (Form DOS-1708), and filing it with the Department of State.
Our $385 flat fee covers everything, including the $50 DOS filing fee. No hidden costs, no recurring charges, no county changes. Your LLC stays in Westchester.
Start your publication | See how it works | Read the full process guide
Frequently Asked Questions
Is the Filing Receipt the same as the Articles of Organization?
No. The Articles of Organization is the document you submit to form your LLC. The Filing Receipt is the confirmation document the state sends back after accepting your Articles. The Filing Receipt contains additional state-assigned information like the DOS ID, authentication number, and filing date. See the comparison table above for a detailed breakdown.
Do I need my Filing Receipt to start LLC publication?
Yes. We use your Filing Receipt to verify your LLC's exact legal name, filing date, and county before placing newspaper ads. These details must match the Department of State's records exactly. Without this verification, there is a risk of errors that could cause the Certificate of Publication to be rejected. If you cannot find your receipt, contact us and we can look up your LLC in the DOS database.
How long does it take to receive my Filing Receipt?
For online filings, typically 1-7 business days. For mail filings, approximately 2-4 weeks. Expedited processing is available for an additional fee if you file in person at the Albany office. If you used a formation service, check their platform — some services provide the receipt within a few days of processing.
What if my Filing Receipt has an error?
If the entity name, county, or other details on your Filing Receipt do not match what you intended, you need to file a Certificate of Amendment with the NY DOS to correct it. The Filing Receipt reflects exactly what was in your Articles of Organization as accepted by the state. Do not begin publication until any errors are corrected, as the newspaper ads must match state records.
Can someone verify my Filing Receipt is real?
Yes. Every Filing Receipt includes an Authentication Number that can be verified at ecorp.dos.ny.gov. Anyone with your entity name or DOS ID can also search the database to confirm your LLC's filing date, county, and current status.
Does the Filing Receipt show my county?
Yes. The county field on your Filing Receipt shows the county you listed in your Articles of Organization. For Westchester County LLC publication, this must say Westchester. If it shows a different county, you would need to either publish in that county or file a Certificate of Change to update it. Learn more about why some services change your county and what that means.
What is the $200 fee shown on the Filing Receipt?
The $200 is the standard filing fee for Articles of Organization in New York State. This is a one-time government fee paid to the Department of State when forming your LLC. It is separate from publication costs. Our $385 publication fee covers everything needed to complete the publication requirement, including the $50 DOS filing fee for the Certificate of Publication.
Do I need the Filing Receipt for the Certificate of Publication?
You do not attach the Filing Receipt to the Certificate of Publication filing, but you need the information from it. The Certificate of Publication (Form DOS-1708) requires your entity name, filing date, and county — all of which come from the Filing Receipt. Getting these details wrong is one of the most common reasons for rejection.
Is the Filing Receipt the same as a Certificate of Good Standing?
No. A Certificate of Good Standing (also called Certificate of Status) is a separate document you request from the DOS for $25. It confirms your LLC is currently in compliance with state requirements. The Filing Receipt only confirms the initial formation — it does not reflect your LLC's current standing.
Disclaimer
The information in this article is for general informational purposes only and does not constitute legal advice. While we strive for accuracy, laws and procedures may change. For specific legal questions about your LLC, consult with a qualified attorney. Westchester County LLC Publication provides publication services and administrative filing assistance — we are not a law firm and do not provide legal advice.